Privacy policy

Summary

SAPC aims to provide a clear voice, and a strong presence, for Academic Primary Care in the complex and ever-changing Primary Care environment. We offer a point of reference and contact for those seeking academic solutions to the problems they face in the provision and study of Primary Care, and the advancement of Academic Primary Care. 

In doing so, it is necessary for us to collect relevant personal data from our website visitors, members, authors, speakers and attendees of our annual scientific meeting.

We only use your personal data such as your name and contact details, areas of interest and any payment details, in our legitimate business of administering the services you buy from us: membership and the annual scientific meeting.

How we collect information

Information is collected via the SAPC website and occasionally via email or Survey Monkey questionnaires.  We ask for contact information including your name and email address so that we can reply to your enquiry. Additional information such as institution and areas of interest may also be collected if you become a member and if you register to attend the annual scientific meeting we also ask for a phone number, job title and billing address.  

To review and update the personal data you have supplied us with, please login in to your SAPC account at https://sapc.ac.uk/user/login.

If you have any questions about your personal information relating to this Privacy Policy, including any requests to exercise your legal rights, please contact us by email at office@sapc.ac.uk.

Our website doesn't use cookies or scripts that were designed to track the websites you visit.  Please refer to our Cookie Policy.

What information we hold

  • When you contact us by email or through our website, we collect your name, email address, phone number, a social media username, and the institution or organisation you work for, if you’ve given us that.
  • If you sign up for a newsletter, we only collect your email address.
  • When you register for the annual scientific meeting we collect your name, job title, organisation, email address, phone number, and an invoice address.
  • If you do business with us, we also collect your organisation name and bank details and keep records of the invoices we send you and the payments you make.
  • All purchases via the website are processed by Stripe, our ecommerce platform and we never have access to your credit card information.

Where we store your information

When you contact us by email or through our website, we store your your information in our Customer Relationship Management (CRM) software. If you sign up for a newsletter, we store your email address in MailChimp, which is the marketing platform we prefer. When you buy something, your information is stored in Stripe, our ecommerce platform, and if we do business, we store your information in Excel and Word on an individual computer. We chose these systems partly for their commitment to security.

What we use your information for

We'll never use your personal information for any reason other than why you gave it, and we'll never given anyone access to it unless we're forced to by Law.

We do not sell your data to any third parties. In order to provide our services to you (e.g. to administer our annual scientific meeting and membership) we may be required to send your personal data to our trusted third party processors (see below).

We use your email address to send you members newsletters (if you are a member) and conference up-dates (if you have registered to attend the annual scientiic meeting). We will use your information to send you invoices, statements or reminders.

Third party processors

Web designer

Companies that provide email services to members eg for our newsletter (the unsubscribe function is also available within the body of the newsletter you receive) 

Questionnaire services companies on-line.  SAPC does not share your email addresses or data but you may be asked to give some information for the purposes of the questionnaire.  Individuals' information is not shared.

Print companies (for delegate name badges and participant lists - excluding email addresses)

Election administration companies for balloting members for executive posts

If you would like to know more about the individual suppliers please email office@sapc.ac.uk.

Who is responsible for your information at SAPC

The Society for Academic Primary Care (SAPC) is a not-for-profit membership organisation run by an Executive Committee and secretariat. 

Contact details:

Post: SAPC c/o 4 Manor Farm Barns, Church Lane, Charlton-on-Otmoor, Oxfordshire OX5 2UA, UK

Tel: +44 (0) 1865 331839

Email: office@sapc.ac.uk

Sue Stewart, SAPC Office and Conference Manager, has access to your information.

Changes to the policy

If we change the contents of this policy, those changes will become effective the moment we publish them on our website.

This Policy was published in May 2018